Top Tips For Planning The Perfect Work Christmas Party

It’s almost that time again at the end of the year when everyone from work gathers to celebrate workplace achievements and team camaraderie before most employees take a well-deserved break over the Christmas holidays.

But before the annual get together can even begin, someone will need to actually plan and organise the annual company Christmas party first. If you happen to be the lucky person who’s been tasked with organising this years’ Christmas company event and you’re wondering how you’re ever going to pull this off, there’s no need to feel daunted.

We’ve listed our top tips for how to plan a memorable work Christmas party from start to finish to make sure you don’t miss a thing.

Start Planning

Christmas time is often a busy period, which is why it’s important to get started on planning your work Christmas party event as soon as possible. During the planning stage, it’s best to finalise the following details early to lay down the foundation for your event.

• Event date – decide on some potential dates for when you would like to hold your Christmas party before approaching different venues for availability. Having several potential dates up your sleeve can give you a few options when trying to secure a venue.
• Ask for RSVPs – send RSVPs to all employees to determine the scale of the Christmas party you are planning.
• Event budget – generally, your event budget should be enough to cover venue hire, food and drinks, party decorations and entertainment – with a little extra of course to factor in any additional expenses that might suddenly creep up.
• Secure the venue – Christmas party venues tend to book out quickly, so once you have some event dates in mind, be sure to beat the “mad rush” and book your Christmas party venue as soon as possible to avoid missing out. Get in touch with different venue managers to discuss your needs and obtain various quotes. Visit different party spaces to get a feel for what’s available at different price points before deciding on the final venue and putting down a deposit.

Theme

For a bit of fun, why not set a theme for your Christmas party celebration? Whether you would like to specify a dress code or suggest costumes for people to wear to the event or simply invite your guests to enjoy a fun, Christmas-themed atmosphere – the choice is up to you. Just be sure to incorporate your chosen theme when considering the venue, party decorations and what food you are looking to serve at the event.

Invitations

Once you’ve decided on your Christmas party date, location, theme and dress code, you can then turn your attention to designing and creating your Christmas party invitation. Be creative when considering your invitation design and don’t forget to add all the important party details (such as the party time and date, etc.) so your guests can keep all that information on hand.

When it comes to the Christmas party invitation format itself, there are a couple of different options to choose from. You can opt for a printed Christmas party invitation (which will have printing costs associated), or alternatively, you can choose to create an e-invite which can be sent out in a blanket email to the entire company.

Decorations

From tinsel to candy canes and twinkling fairy lights, the possibilities are endless when it comes to selecting Christmas party decorations. Don’t forget to add custom branded balloons with your company logo for a nice touch. Or alternatively, you can incorporate green, red and white unprinted balloons into your Christmas party venue décor.

Entertainment

Choosing the right kind of entertainment for your Christmas event can potentially make or break how memorable it will be in the eyes of your guests. When deciding on Christmas party entertainment, consider what sorts of activities your workplace colleagues are likely to enjoy.

Some examples of Christmas party entertainment options include:

• A singer or band
• A DJ
• Santa and his elves
• An entertainer such as a dancer or magician
• A karaoke machine
• A photo booth
• A selection of party games

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Visit Specialty Balloons online to order your Christmas party balloons today and save!